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JOB TITLE: SECRETARY
APPOINTED BY: SECRETARY GENERAL
REPORTING TO: DIRECTOR, FINANCE AND ADMINISTRATION
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JOB PURPOSE:
The job holder is responsible for providing administrative support to staff as directed in order to support efficient operation of the Organization.
DUTIES:
- Drafting and typing of correspondence in the assigned;
- Filing and ensuring security of documents such as letters, minutes, memoranda and circulars;
- Assist the Administrative Secretary in arranging for meetings including making the necessary business travel arrangements;
- Receiving visitors and arranging appointments if and when advised;
- Responding to routine requests for information;
- Receiving and dispatching mails;
- Maintaining adequate stocks of stationery and ensuring maintenance of office equipment;
- Following up outstanding replies and keeping records of files in the assigned office; and
- Performing any other function as may be assigned by the Director Finance and Administration.
QUALIFICATIONS AND WORK EXPERIENCE:
- Hold a Diploma in Secretarial Studies or its equivalent from a recognized institution.
- Have a minimum of 100/60 w.p.m in shorthand and typewriting.
- Must have served for a minimum of two (2) years in the relevant field in a reputable institution.
- Knowledge of the institution.
Competencies:
- Have high degree of honesty, integrity, confidentiality.
- High level of IT proficiency in use of MS Word, Excel, Access, PowerPoint and Internet.
- Good communication and interpersonal skills.
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HOW TO APPLY
If you are interested and qualified, kindly send a copy of your CV and cover letter to recruit@manpowerservicesgroup.com on or before 23rd June 2025. Please ensure that you indicate your current or past monthly salary in your application. Only shortlisted candidates will be contacted.